Excel - Creating a Macro to autofill and save

Asked By LauraB

09-Feb-10 09:06 AM

Hi,

I am trying to create a macro that will complete the following.

Autofill column K with sequential numbers starting from cell K2 with 1 to
however many rows of data there are.

Then for the file to automatically save as a CSV (Comma Deliminated) format
so that the user just has to typr the name of the file in.


I am not a competent using visual script however should be abl to navigate
myself to the right place.

Thanks
Laura

09-Feb-10 09:27 AM

Hi Laura

You can try out the below macro. If you are new to macros..

--Set the Security level to low/medium in (Tools|Macro|Security).
--From workbook launch VBE using short-key Alt+F11.
--From menu 'Insert' a module and paste the below code.
--Get back to Workbook.
--Run macro from Tools|Macro|Run 


Sub Macro()

Dim strFile As String, lngLastRow As Long

lngLastRow = ActiveSheet.Cells.Find(What:="*", _
SearchDirection:=xlPrevious, SearchOrder:=xlRows).Row

Range("K2") = 1
Range("K2:K" & lngLastRow).DataSeries Rowcol:=xlColumns, _
Type:=xlLinear, Date:=xlDay, Step:=1, Stop:=lngLastRow, Trend:=False

strFile = Application.GetSaveAsFilename("", "Text Files (*.csv), *.csv")

Application.DisplayAlerts = False
ActiveWorkbook.SaveAs Filename:=strFile, FileFormat:=xlCSVMSDOS
Application.DisplayAlerts = True

End Sub

--
Jacob

09-Feb-10 09:44 AM

Wow, thanks so much - That helped a great deal.

I wish I knew more about the actual script, I was attemping to record it
first then having a look at the script but I just got confused.

On the same worksheet can I create a button for the user to press that will
go on the toolbar so they dont have to go to the developer tab?

Also though I dont think this will be an issue in this case can you autofill
a column based on the header name ie autofill column called "Line No".

Thanks again,

Laura

09-Feb-10 09:52 AM

I have also found another issue - When I close all the excell documents down.
then try it agin the macro has gone? Do I have to save it somewhere?

Thanks
Laura

09-Feb-10 10:01 AM

Check out the below link with the modified macro

http://office.microsoft.com/en-us/excel/HP102366761033.aspx#Add%20or%20edit%20a%20command%20button%20(Control%20ToolBox%20toolbar)

Sub SaveASCSV()

Dim strFile As String, lngLastRow As Long, lngCol As Long

lngCol = ActiveSheet.Rows(1).Find("Line No", _
LookIn:=xlValues, Lookat:=xlWhole).Column

lngLastRow = ActiveSheet.Cells.Find(What:="*", _
SearchDirection:=xlPrevious, SearchOrder:=xlRows).Row

Cells(2, lngCol).Value = 1
Range(Cells(2, lngCol), Cells(lngLastRow, lngCol)).DataSeries _
Rowcol:=xlColumns, Type:=xlLinear, Date:=xlDay, Step:=1, _
Stop:=lngLastRow, Trend:=False

strFile = Application.GetSaveAsFilename("", "Text Files (*.csv), *.csv")

Application.DisplayAlerts = False
ActiveWorkbook.SaveAs Filename:=strFile, FileFormat:=xlCSVMSDOS
Application.DisplayAlerts = True

End Sub

--
Jacob

09-Feb-10 10:27 AM

I really appreciate your help however I think I need to explain what I am
trying to do a bit more.

I am exporting data from our system into excel (weekly basis).  Once this
data has opened in excel I would like there to be a button on the toolbar
that will run the macro.  Once the macro has ran the user can save the file
then email it to a customer.

This means that adding a button to the worksheet won???t work, I think there
is a way to add a button on to the toolbar ribbon but I???m not sure.

Also would you be able to explain what is different about the first script
compared to the second edit?

Thanks
Laura

11-Feb-10 08:16 AM

Can I just bring this to the top again.

Is there a way to save the macro so that I can use it in every excel document?

Thanks

11-Feb-10 12:01 PM

Place it in your Personal.xls workbook or into a new workbook which you save
as an Add-in.


Gord Dibben  MS Excel MVP

16-Mar-10 10:37 AM

Hi,

Thanks for your advice however it is still not working for me.

Right I have opened a black worksheet, clicked on the macro, created new,
pasted the code into visual basic, colsed and returned to excel - What do I
do now?

I have tried saving it as and add in and an macro enabled work book.

I have also created a quick toolbar button for it but once i cloce excell
and click on the button it doesnt work as the macro isnt there anymore.

Laura

16-Mar-10 12:46 PM

You placed your macro(s) into a General module in a new
workbook.........right?

You saved the workbook as an Add-in..........right?

Now you must load the add-in.

Button>Excel Options>Add-ins>Manage>Excel Add-ins>Go

Browse to the Add-in and checkmark it.


Gord